Job Summary:

The Degree Audit and Transfer Credit Specialist independently oversees and evaluates transfer credit applicability, prior learning assessments, degree audits, milestones, and graduate research tracking, and plays a vital role in ensuring the accuracy of student records and in supporting student progress toward graduation.

This position provides important support to schools, colleges, and programs by increasing the accuracy and efficiency of transfer credit application and by creating and maintaining degree audits. This work requires a meticulous approach to data entry, a strong understanding of academic policies, analytical skills, attention to detail, and effective collaboration will all levels of university staff and faculty.

Supervision Received: Reports to the Associate Registrar

Supervision Exercised: None

Key Responsibilities:

Degree Audit 50%:

• Assists the Associate Registrar with establishing degree audit policies, software, and procedures by organizing and participating in information-gathering activities with the schools, colleges, and programs, helping to identify graduation requirements, and informing the establishment and continuous improvement of operating policies and procedures concerning degree audit maintenance and exceptions.
• Collaborates with schools, colleges, and programs to create, update, and maintain degree audits based on changes in curriculum, course completion, or transfer credit evaluations.
• Encodes degree audits into the university's degree audit system with precision and attention to detail.
• Performs continuous testing of encoded data and software, diagnoses issues, and coordinates the resolution process.
• Creates and maintains detailed documentation of degree audit procedures, encoding information, and communications for record-keeping and audit trail purposes.
• Participates in training sessions and professional development activities to stay updated on changes in degree audit procedures and software.
• Represents CU Anschutz on the CU system-wide Degree Audit module team.
• Generates reports and provides data analysis as needed for Degree Audit information to support academic advising, registrar services, institutional reporting requirements, accreditation reviews, audits, and compliance assessments related to academic records.

Transfer Credit Oversight 35%:

• Assists the Associate Registrar with establishing transfer credit articulation policies, software, and procedures by organizing and participating in information-gathering activities with the schools, colleges, and programs, helping to identify transfer credit equivalencies, and informing the establishment and continuous improvement of operating policies and procedures concerning transfer credit articulation.
• Collaborates with academic departments to assess the relevance and applicability of transfer credits towards specific degree programs.
• Evaluates and articulates transfer credit requests from incoming students in accordance with established policies, procedures, and state-wide articulation agreements, and maintain transfer credit rules and equivalencies in the transfer credit software.
• Creates and maintains detailed documentation of transfer credit procedures and communications for record-keeping and audit trail purposes.
• Participates in training sessions and professional development activities to stay updated on changes in transfer credit articulation procedures and software.
• Participates in and helps organize testing and upgrades for the degree audit and transfer credit software.
• Represents CU Anschutz on the CU system-wide Transfer Credit module team.
• Generates reports and provides data analysis as needed for Transfer Credit information to support academic advising, registrar services, institutional reporting requirements, accreditation reviews, audits, and compliance assessments related to academic records.

Registrar's Office Administrative Support 15%:

• Provides back-up support for Curriculum Management, Catalog, and Graduation Processes.
• Adheres to university policies, academic regulations, and data privacy standards in the handling and encoding of student academic records.
• Collaborates with the CU Denver Registrar's Office, CU system staff, and staff at CU Boulder and UCCS to coordinate processes that utilize shared software or business-processes, paying special attention to inseparable components between CU Anschutz and CU Denver.
• Perform other Registrar Office duties may be assigned as appropriate to the level of position.

Work Location:

Hybrid - this role is eligible for a hybrid schedule and as needed for in-person meetings.

Why Join Us:

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor's degree from an accredited institution of higher education.
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
• 2 years of professional level registrar, academic and/or student services experience.

Applicants must meet minimum qualifications at the time of hire

Preferred Qualifications:

• Experience with PeopleSoft Campus Solutions or other student information systems.
• Experience maintaining critical data (academic, medical, finance, etc.).
• Experience working with curriculum and catalog software.
• Experience with degree audit and transfer credit software.
• Prior experience within a Registrar's Office.
• Experience compiling reports.

Competencies/Knowledge, Skills, and Abilities:

• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Meticulous attention to detail.
• Capacity for critical thinking, problem-solving, and logic to assimilate complex concepts in data and interpersonal relationships.
• Strong organizational skills and the ability to handle multiple initiatives simultaneously.
• Ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Demonstrated commitment to student service and success.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Mercy Booth, Mercy.booth@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by May 20, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range for this position has been established as $52,961 to $58,000

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.